Manage your mailbox

How to make Email Profiles

Contact the IT department to give you mailbox rights for the mailbox that you want to access. Once the rights have been granted you can follow the following procedure to create the email profile to access the mailbox through Outlook.

1. Go to Start->Control Panel.

2. Click on Mails or User Accounts -> Mail.

3. Click Show Profiles.

4. Select the Option ‘Prompt for a profile to be used’.

5. Click Add.

6. Give any name to your email profile. You can preferably name it after the mailbox you are going to access through this profile.

7. Click on OK button.

8. Click on Next with the default option ‘Add a new email account’.

9. Select Microsoft Exchange Server on the next screen and Click Next.

10. Give the name of Microsoft Exchange Server as ‘srv-gr-exchange’.

11. Give the name of mailbox and click on button ‘Check Name’. The name will get underlined if it is resolved.

12. Click on Next to complete the Profile set up.

13. Now when you will launch Outlook it will ask which profile to use and by switching the profiles you can switch between different mailboxes.

How to Archive Mails

1. Click on File in the Menu Bar.

2. Click on Archive.

3. Select the folder whose emails you want to archive. By default it is INBOX but you can select any folder under your mailbox or under INBOX if you have created folders under INBOX.

4. Select the date older than which you want the emails to be archived. You can click the downward pointing arrow to select a date.

5. Click on OK to start Archiving.

6. Once the Archive is finished you will get an Archive Folder in Outlook and you will find your old emails