Room Reservations

Any classroom reservation has to be requested through the online room reservation tool. Rooms are booked in order of priority: academics, university, recreational. Please follow the registrar's office step-by-step room reservation instructions to ensure that an AUP space is available to you.

IMPORTANT - If your event is a major conference and meets any of the following:

  • Expected participants: usually over 90 and up to 200 people.
  • May require moving regular classes.
  • May require extended building hours or is a full day event.

 

Please complete this form instead: Academic Conference Hosting Petition. Please note that your room booking request will not be confirmed until the petition to host your conference has been approved. You will receive an automatic email containing the decision once the petition has been processed.

If you no longer need your room reservation:

Please contact the registrar’s office as quickly as possible. A failure to properly cancel an event may jeopardize your access to room reservations in the future.

How can I identify which rooms are free on campus?

Step 1: Consult the current semester's Free Room Look-up Chart (Downloadable PDF).

  • This chart lists the classrooms on campus (by day and period) that do not have classes regularly scheduled in them..

 

Step 2: Consult the Free Room Report.

  • This report is only accessible on-campus using Internet Explorer or Edge.
  • This report does not take into account event bookings, so you should also check the availability of the free rooms from this report on the date of your event.

 

Step 3: Note the rooms that are available at the time you would like to request.

Step 4: Consult the calendar(s) of the room(s) you have identified to make sure that no one-off events have already been scheduled at the same time/date.

  • It is very important to cross-check with the classroom’s online calendar!
  • You can easily view the calendar by clicking on the 'Calendar' links in the table below. This will load the calendar in the ‘Month’ view. You can also choose to view by ‘Day’ and ‘Week’ for easier viewing.

Room Numbersort descending Type Building Floor Alias Seats Surface Reservable?
A-1 Classroom Amélie Ground Floor 18 32m2 Yes Calendar
A-2 Classroom Amélie Ground Floor 18 32m2 Yes Calendar
A-3 Classroom Amélie Ground Floor 18 32m2 Yes Calendar
AMEX Event Room Combes Ground Floor Amex Café Yes Calendar
C-101 Classroom Combes 1st Floor 18 32m2 Yes Calendar
C-102 Event Room Combes 1st Floor 40 75m2 Yes Calendar
C-103 Event Room Combes 1st Floor 30 60m2 Yes Calendar
C-104 Event Room Combes 1st Floor 40 66m2 Yes Calendar
C-110 Classroom Combes 1st Floor 28 51m2 No Calendar
C-301 Classroom Combes 3rd Floor Production Studio 14 34m2 No Calendar
C-302 Classroom Combes 3rd Floor Student Media Classroom 20 38m2 No Calendar
C-401 Classroom Combes 4th Floor Science Lab 19 41m2 No Calendar
C-501 Classroom Combes 5th Floor Art Studio 19 61m2 No Calendar
C-505 Classroom Combes 5th Floor 20 31m2 Yes Calendar
C-GALLERY Event Room Combes Ground Floor Combes Art Gallery Yes Calendar
G-002 Classroom Grenelle Ground Floor 18 38m2 Yes Calendar
G-009 Classroom Grenelle Ground Floor 24 46m2 Yes Calendar
G-102 Classroom Grenelle 1st Floor 18 39m2 Yes Calendar
G-113 Classroom Grenelle 1st Floor 18 37m2 Yes Calendar
G-207 Classroom Grenelle 2nd Floor 18 39m2 Yes Calendar
G-L21 Classroom Grenelle Basement 24 39m2 Yes Calendar
G-L22 Classroom Grenelle Basement 24 38m2 Yes Calendar
PL-1 Classroom Passage Landrieu Ground Floor 30 52m2 Yes Calendar
PL-2 Computer Lab Passage Landrieu Ground Floor MAC Lab 20 28m2 Yes Calendar
PL-3 Event Room Passage Landrieu Ground Floor 40 58m2 Yes Calendar
PL-4 Computer Lab Passage Landrieu Ground Floor PC Lab 15 31m2 Yes Calendar
PL-5 Computer Lab Passage Landrieu Ground Floor PC Lab 20 35m2 Yes Calendar
PL-6 Event Room Passage Landrieu Ground Floor Wellness Room 15 29m2 No Calendar
PV-1 Classroom Pierre Villey 3rd Floor 33 50m2 Yes Calendar
Q-509 Computer Lab Quai d'Orsay 5th Floor Civic Media Lab 27 49m2 No Calendar
Q-604 Classroom Quai d'Orsay 6th Floor 22 49m2 No Calendar
Q-609 Meeting Room Quai d'Orsay 6th Floor Research Center Meeting Room 16 33m2 No Calendar
Q-704 Classroom Quai d'Orsay 7th Floor 20 49m2 No Calendar
Q-709 Meeting Room Quai d'Orsay 7th Floor Schaeffer Center Meeting Room 12 30m2 No Calendar
SD-1 Classroom Saint-Dominique 1st Floor 19 27m2 Yes Calendar
SD-2 Classroom Saint-Dominique 1st Floor 19 27m2 Yes Calendar
SD-3 Classroom Saint-Dominique 1st Floor 19 27m2 Yes Calendar
SD-4 Classroom Saint-Dominique 1st Floor 19 27m2 Yes Calendar
SD-5 Classroom Saint-Dominique 1st Floor 19 27m2 Yes Calendar
SD-6 Classroom Saint-Dominique 1st Floor 16 27m2 Yes Calendar