Class Cancellation and faculty absence

Professor's Name *

Email address

Reporting Absence

First day of absence *

Year

Month

Day

Last day of absence *

Year

Month

Day

Number of days missed *

Number of classes missed *

Department Chair’s / Program Director's email address *

A copy of this form will be sent to your department chair.

Reason for absence

Please select: *

S Sick - replaced by a colleague (send the arrêt de travail to Human Resources)

S Sick - not replaced by a colleague (send the arrêt de travail to Human Resources)

E Absent for family reasons (send backup documentation to Human Resources)

T Training

C Personal Absence

B Professional travel or conference

Other...

Please select: Other...

Classes to be cancelled

Please indicate the classes to be cancelled during the period of absence (list each class only once):

Class 1

Please write the course code, section and time period - example: AH 1003 MR3.

Class 2

Class 3

Class 4

Communication Instructions to the Registrar’s Office

PLEASE INFORM THE CLASS YOURSELF if you are cancelling a class last minute or cancelling a 9 a.m class after the end of the previous business day. Additionally, you may call the front desk of the building where your class takes place in order to ask the reception to inform students of your absence. Combes: +33 (0)1 40 62 0616 Passage Landrieu: +33 (0)1 40 62 0636 Grenelle : +33 (0)1 40 62 0655 St Dominique: +33 (0)1 40 62 0808 after 11am or write to pvoneiff@aup.edu before 9am.

Please select:

I informed my students about the absence. There is no follow up needed with my students.

Please inform my class of my course cancelation (an email will be send to all registered students, door signs and posters will be put up).

I organized for a colleague to replace me.

Other...

Please select: Other...

Replacement colleague's name:

Other information for the Registrar's Office:

Don't hesitate to share any additional information with us.

Cancelled and Make-Up Class Policy

All cancelled classes must be made-up for and declared to Academic Affairs through the completion of the class cancellation form, managed by the Registrar's Office. Only Faculty members can replace Faculty members in the classroom. If you have already held a make up class for the absence you are hereby declaring, please indicate below when it took place. If a make-up class has yet to be organized, please use the Room Booking Tool to reserve a room : https://my.aup.edu/faculty-staff/administrative-services/room-reservations Once the class has been held, please submit a Make Up Class Declaration Form.

Make up class:

One or more make up class(es) has/have already been held (please declare below)

One or more make up classes will be held, a date is yet to be determined (Make-up Class Declaration Form to be completed later)

One or more make up class(es) will be held, a date is already determined (Make-up Class Declaration Form to be completed later)

Other...

Make up class: Other...

Make up class 1 held:

Year

Month

Day

Make up class 2 held:

Year

Month

Day

Make up class 3 held:

Year

Month

Day

Make up class 4 held:

Year

Month

Day

Important Notes:

This form does not constitute a room booking request. If you require a room for any make-up class you wish to hold, please reserve your desired room on the Room Reservation web tool page.
Make up classes cannot be scheduled during reading days or finals.
Please also report absences due to sick leave outside of the regular semester schedule.
Please send your “ feuille d'arrêt maladie” to stournieraup.edu (Sabrina Tournier.)

You can reach the Registrar’s Office at -818 or write to registrarofficeaup.edu.

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