Thank you for your interest in AUP’s policies for our US-based employees. Please note that this site is under construction and some information listed may be out of date or otherwise incomplete while we work to bring you updates on our range of benefit offerings. In the meantime, please direct your questions to humanresources
aup.edu so that we can answer your requests individually. Thank you!
Holidays
AUP employees based in the US benefit from 11 days of paid holiday, fixed yearly, often following the American federal holiday schedule. There are 5 additional days allotted that are fixed around the winter closure period.
Sick Leave
Employees are entitled to up to 10 days of paid sick leave each year. For longer periods of illness, short-term disability insurance provides benefits after a waiting period of 7 days. Unused sick leave is lost at the end of the calendar year and cannot be carried over or paid out.
Vacation
Employees benefit from 20 days of paid vacation time per year. There is no seniority requirement to begin accruing vacation time. Days are accrued monthly and can be taken as soon as they are earned. The supervisor’s agreement must be sought in advance when planning vacation time.
Vacation is accrued over a period running from 1 June of year N-1 through 31 May of year N, to be taken during the period from 1 June of year N through 31 May of year N+1. Vacation not used by the cut-off date of 31 May of year N+1 will be lost.
Recuperation time
Employees are occasionally called upon to work during weekends or holidays due to school fairs, etc.
When this situation occurs, each day worked gives rise to one day of recuperation time
Recuperation time will be credited only with the supervisor’s approval, and must be used before the end of the calendar year during which it is accrued
Employees who wish to take advantage of a professional trip to spend the weekend on site may be permitted to do so at the supervisor’s discretion and at their own expense. Such extensions of the trip are not considered to be working time, and do not give rise to recuperation time.
Maternity Leave
The American University of Paris grants 12 weeks of Maternity Leave to US based employees. More details on the short-term disability policy, and information on what coverage is provided by AUP, are available upon request.
Paid Absences for Family Reasons
The following family situations confer the right to the specified number of days of paid leave.
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Marriage of the employee |
4 days |
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Death of the employee's spouse, father, mother or child |
5 days |
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Death of the employee’s grandmother, grandfather, stepmother, stepfather, mother-in-law, father-in-law, brother or sister |
1 day |
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Announcement that the employee’s child suffers from a handicap |
2 days |
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Marriage of the employee's child |
1 day |
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Birth of a child to a male employee |
3 days |
Tuition Abatement
The University has a tuition abatement policy which permits the following discounts for the fiscally dependent children of employees
Undergraduate program 100% discount immediately upon hire
Graduate Program 25% discount after 5 years’ seniority
50% discount after 10 years’ seniority
100% discount after 20 years’ seniority
Tuition Exchange
Tuition Exchange is a program that allows dependents of AUP employees the opportunity to pay either reduced tuition or to have tuition fees completely covered when enrolling at participating partner colleges & universities around the world. Employees’ children under the age of 27 benefit from a 100% reduction of tuition fees for undergraduate courses without any seniority requirement. An eligibility certification form must be completed and submitted to HR for validation prior to each year of participation in the Tuition Exchange program. Applications to the partner institutions must follow all guidelines set by the individual institutions and be submitted via the Tuition Exchange platform, linked below. There is a total maximum of 8 semesters of participation. Eight semesters for entering first-year students, 6 semesters for upcoming sophomores, 4 semesters for rising juniors. Summer courses are excluded. Students must first apply and BE ACCEPTED BY the host institution, and then apply specifically to the Tuition Exchange scholarship, all done through Tuition Exchange’s application portal. AUP’s participation in Tuition Exchange does not guarantee a student to be accepted by a host institution. Students must apply and be admitted in order to qualify for the tuition reduction benefit. The scholarship is set to a maximum of $42,000 per academic year. This is exclusively for tuition fees, and is not set to cover housing, health, orientation, or other specific fees. More information on Tuition Exchange can be found here. The list of participating institutions can be found here.
Loans
In hardship situations, the University will lend up to one month’s net salary which can be reimbursed over a maximum period of one year. Employees who wish to request a loan should make an appointment with the Director of Human Resources. All appointments are strictly confidential.
Health Insurance
AUP offers a group-health plan, vision and dental plans, and an HSA (Health Savings Account) with a yearly employer contribution.
Travel Insurance
Employees should purchase travel insurance for all trips outside the United States. The cost should be reported as a business expense, and will be reimbursed in accordance with the standard rules for expense reimbursement.
Retirement
The American University of Paris subscribes to a 401(k) retirement plan which is managed by Paychex. New employees receive information about the plan and are encouraged to sign up directly on the Paychex website.
Life, Accidental Death and Dismemberment, Short- and Long-Term Disability Insurance
The American University of Paris holds an insurance policy for the above-mentioned risks, for which all employees are enrolled in at no additional charge.
Paychex User Guide
Download the guide here.