AUP employees in the US benefit from 11 federal holidays each year, as follows:
They also benefit from the Friday following Thanksgiving and five days’ holiday between Christmas and New Year (the five working days occurring between 26 December and 31 December) each year.
Employees are entitled to 10 days of paid sick leave each year. For longer periods of illness, short-term disability insurance provides benefits after a waiting period of 8 days. Unused sick leave is lost at the end of the calendar year.
Employees are entitled to vacation as follows:
When planning vacation, the supervisor’s agreement must be sought before making plans and reservations.
An “Out of Office” message must be placed on Outlook during vacations, referring correspondents to the appropriate contact person.
Vacation is accrued over a period running from 1 June of year N-1 through 31 May of year N, to be taken during the period from 1 June of year N through 31 May of year N+1. Vacation not used by the cut-off date of 31 May of year N+1 will be lost.
Employees are occasionally called upon to work during weekends or holidays due to school fairs, etc.
When this situation occurs, each day worked gives rise to one day of recuperation time
Recuperation time will be credited only with the supervisor’s approval, and must be used before the end of the calendar year during which it is accrued
Employees who wish to take advantage of a professional trip to spend the weekend on site may be permitted to do so at the supervisor’s discretion and at their own expense. Such extensions of the trip are not considered to be working time, and do not give rise to recuperation time.
Timesheets should be completed regularly, and the final signed timesheet should be submitted to the supervisor for signature during the first week of each month. This timesheet is then filed in the Human Resources department.
The American University of Paris grants up to 12 weeks of Maternity Leave to US employees.
Two weeks of this leave are at full salary. Beyond this period, short-term disability insurance provides benefits.
The following family situations confer the right to the specified number of days of paid leave.
Marriage of the employee |
4 days |
Death of the employee's spouse, father, mother or child |
5 days |
Death of the employee’s grandmother, grandfather, stepmother, stepfather, mother-in-law, father-in-law, brother or sister |
1 day |
Announcement that the employee’s child suffers from a handicap |
2 days |
Marriage of the employee's child |
1 day |
Birth of a child to a male employee |
3 days |
The University has a tuition abatement policy which permits the following discounts for the fiscally dependent children of employees
Undergraduate program 100% discount immediately upon hire
Graduate Program 25% discount after 5 years’ seniority
50% discount after 10 years’ seniority
100% discount after 20 years’ seniority
In hardship situations, the University will lend up to one month’s net salary which can be reimbursed over a maximum period of one year. Loans are issued by cheque from the Human Resources department. Employees who wish to request a loan should make an appointment with the Director of Human Resources. All appointments are strictly confidential.
The American University of Paris has an IRS-approved Qualified Small Employer Health Reimbursement Arrangement (QSEHRA plan) which is administered by Paychex. New employees receive information about the plan and are encouraged to sign up directly on the Paychex website
Employees should purchase travel insurance for all trips outside the United States. The cost should be reported as a business expense, and will be reimbursed in accordance with the standard rules for expense reimbursement.
The American University of Paris subscribes to a 401(k) retirement plan which is managed by Paychex. New employees receive information about the plan and are encouraged to sign up directly on the Paychex website.
The American University of Paris holds an insurance policy which covers the above-mentioned risks. This plan is administered by Paychex. New employees receive information about the plan and are encouraged to sign up directy on the Payhex website